Rieter is the world’s leading supplier of systems for short-staple fiber spinning. Based in Winterthur (Switzerland), the company develops and manufactures machinery, systems, and components used to convert natural and manmade fibers and their blends into yarns. Rieter is the only supplier worldwide to cover both spinning preparation processes and all four end spinning processes currently established on the market. Furthermore, Rieter is a leader in the field of precision winding machines. With 15 manufacturing locations in ten countries, the company employs a global workforce of some 4 390, about 20% of whom are based in Switzerland.Rieter is looking for an experienced multilingual Assistant to Executive Vice President to support our Business Group Head After Sales. This is a permanent 100% assignment starting as soon as possible, as
Assistant to Executive Vice President
the incumbent is responsible for providing a broad variety of administrative and secretarial tasks to support the Business Group Head After Sales.
The purpose of the role is to ensure effective and smooth management of top executives’ day-to-day affairs which may include tasks related to the business head’s membership of different associations. The job can range widely in duties and responsibilities, from handling agenda, making travel arrangement, collecting, and preparing information for meetings, recording meeting minutes, chase responses, maintain records of contacts.
Your main Tasks and Responsibilities
Multitask efficiently with little or no supervision in a fast-paced environment and escalate with the appropriate level of priority
• Perform an extensive array of administrative tasks in a timely manner while maintaining careful attention to detail, maintaining business and private calendar, travel arrangements, expense management, preparing and minuting meetings
Act as a focal point of contact for other departments and external stakeholders, appropriately handling confidential information at the highest level
Plan, lead and manage projects and events of different magnitude
Collaborate with the global executive assistants’ team to ensure successful execution of regularly scheduled domestic and international meetings, events, and projects
Arrange complex and detailed travel plans, for both international and domestic, as well as itineraries and agendas
Anticipate the needs of a busy team and help them be more productive and successful
Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem-solving skills
Assist with presentations and internal communications
Manage meeting agendas, notes and minutes, and follow-up items
Be a liaison and build positive working relationships with leadership and other cross functional stakeholders, including finance, communications, HR, and IT
Handle confidential information professionally
Supervises the team-assistant providing support to the Business Group Head’s executive team and taking care of travel arrangements and event coordination
Your Qualifications
Commercial education or bachelor’s degree in business administration
Previous direct executive support of min. 5 years in multinational company in the position as Administrative Assistant, Executive Assistant, Administrative Business Partner
Work experience and ability to navigate in an international and complex corporate environment
Experienced with calendar management, high-volume travel scheduling and booking, and budgeting of events
Experience leading small to medium sized projects and events and comfortable managing up or across teams
Ability to recognize where processes can be improved, and the initiative to improve them
Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
Excellent verbal and written language skills in English and German
Proficient in communication- and office technologies including MS Office, Zoom, Microsoft Teams and IBM Lotus Notes
Your Perspectives
an international working environment with long tradition
versatile activity in a future-oriented environment with a lot of self-responsibility
good development opportunities and fair employment conditions
a motivated team with mutual respect and good cooperation
www.rieter.comShow in google mapsDo you feel addressed? If you recognize yourself in this profile and you would like to be part of a successful team, we look forward to meeting you soon. Please send us your complete application documents online.
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