Job ID 323098BR Position Title Finance Academy Project Coordinator & Admin Apply to Job
Job Description
7,000+ that's number of hours Novartis Finance colleagues have invested in learning in 2021! The Finance Academy is often referred to as something like a “gold standard” when people at Novartis talk about training, learning and development. Our small, passionate team has an outsized impact in a wide variety of areas, helping hundreds of colleagues grow and become even better at their jobs every year. It is impossible to be bored when working with the Finance Academy!
This role has two components; a multifaceted support for the Finance Academy overall and the training programs, working closely with our global colleagues and administrative support for the two team leads. Planning the overall Finance Academy calendar to monitoring the budget, from inviting the participants to each program through supporting the online or live delivery of the workshops to creating the evaluation reports and sharing with the faculty.
Your responsibilities will include:
• Project coordination and overall event support for the Finance Academy learning programs (virtual and live), working closely with the colleagues in Hyderabad. As part of this, leveraging technology and always being on the lookout for ways to improve efficiency and customer satisfaction including spreading best practices across all programs.
• Maintaining accurate dashboards, statistics and training records.
• Keeping track of expenses vs. budget, as well as the accuracy of participant fee charges. Managing purchase orders, working with all involved to ensure payments.
• Managing the calendar and arranging meetings independently and proactively, planning ahead and avoiding conflicts.
• Organizing travel (flights/visa/hotel/transfer/agenda, etc.) and expenses reimbursement.
• General administrative support for the key Finance Academy communities (faculty, Champions, etc), such as maintaining/updating distribution lists and SharePoint sites, Teams channels and managing access rights.
Minimum requirements
What you’ll bring to the role:
• University degree or Equivalent
• Minimum 3 years’ experience as Administrative Expert, with proven capability in managing complex projects and working across borders.
• Strong analytical thinking with high proficient in MS Excel and pivot tables.
• Communicates proactively, reliably and in a structured, customer-oriented manner.
• Strong organizing & planning skills with proven track record to coordinate and supervise a number of different tasks simultaneously.
• Good knowledge in project management.
• Strong knowledge of job-relevant software (MS Office and more) Stays up-to-date. Is an experienced user of technical resources (e.g. Teams, beamer, teleconferencing equipment).
• Languages: English (oral and written) Knowledge of German is a plus
769 million. That’s how many lives our products touched in 2020. And while we’re proud of that fact, in this world of digital and technological transformation, we must also ask ourselves this: how can we continue to improve and extend even more people’s lives?
We believe the answers are found when curious, courageous and collaborative people like you are brought together in an inspiring environment. Where you’re given opportunities to explore the power of digital and data. Where you’re empowered to risk failure by taking smart risks, and where you’re surrounded by people who share your determination to tackle the world’s toughest medical challenges.
Imagine what you could do at Novartis!
Commitment to Diversity & Inclusion:
Novartis embraces diversity, equal opportunity and inclusion. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration, and empowers our people to unleash their full potential.
Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to learn more about Novartis and our career opportunities, join the Novartis Network here:
talentnetwork.novartis.com/network[SS(1] Division CORPORATE Business Unit Global Corp. Finance Location Switzerland Site Basel Company/Legal Entity Novartis International AG Functional Area Facilities & Administration Job Type Full Time Employment Type Regular Shift Work No
