Administrative Assistant at CERN

50%-60%, Geneva, fixed-term

At the Institute for Particle Physics and Astrophysics of ETH Zurich, we seek answers to fundamental questions in particle physics and astrophysics. We pursue this through work on world class national and international facilities, such as accelerators and telescopes. The Institute for Particle Physics and Astrophysics aims to continue its prominent role over a broad spectrum of research programs. Our experiments employ forefront technologies resulting from intensive R&D programs that often also lead to innovations (detectors and analysis software) and spin-​offs (e.g. in medical physics or security).

Members of the Institute for Particle Physics and Astrophysics participate in teaching at all levels at ETH and offer laboratory courses at ETH, PSI, CERN and observational sites. We provide a rich program of master and graduate level courses, including a joint master program in high-​energy physics together with the Ecole Polytechnique (Paris-​Saclay). Altogether, this guarantees a diverse, internationally attractive and high-​quality teaching program in particle and astroparticle physics as well as astrophysics.

Job description

In view of the retirement of the current incumbant we are looking for a successor in the role of an Administrative Assistant.

You will support a number of professorships and work closely with professors, group members and other administrative staff at CERN. In this role you will liaise with your counterparts in Zurich. You will be responsible for all administrative and organizational tasks, which include in particular the following:

• Coordination and handling of human resources administration (entries, exits, mutations, re-financing)


• Support in the onboarding of new employees


• Interact with local offices, e.g. cantonal labor office, tax authorities, relocation, housing and travel agents 


• Organization and coordination of travels and/or students' visits


• Depending on your qualifications, there is also the possibility to engage in further tasks, e.g. organization of scientific meetings and events, project management, keeping meeting minutes, etc.


• Managing daily administration tasks, e.g. updating database, time sheets, expenses, keys, IT equipment, mail, etc. 

We offer a vibrant scientific environment in an international multilingual team, and flexible working conditions. Starting date upon agreement.

This position is limited for approx. 5 years.

Your profile

You have a commercial education or a university degree and several years of professional experience. Very good organizational skills and a structured way of working are among your main strengths. You show a high degree of self-motivation, and your oral and written language skills in French/English are excellent. A good command of German would be an asset. Working experience at CERN, international organizations and/or scientific environments are a plus.

You are service-oriented, you work well on your own and in a team, and you take self-initiative.

ETH Zurich

ETH Zurich is one of the world’s leading universities specialising in science and technology. We are renowned for our excellent education, cutting-edge fundamental research and direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and an environment that inspires excellence. Located in the heart of Europe, yet forging connections all over the world, we work together to develop solutions for the global challenges of today and tomorrow. Working, teaching and research at ETH Zurich