Job Detail

Department: IOC Television & Marketing Services
Location: Lausanne, Switzerland
Contract Type: Fixed Term Contract
Duration: 12 months
Activity Level: 100%
Entry Date: 16.06.2021
 
 
Mission
Provide high level assistance to the NOC commercial management function

Main responsibilities

Administrative Support

• Manage and coordinate the NOC meetings planning with relevant attendees (NOCs, IOC and external stakeholders) 


• Organise NOC meetings on-site and in off-site locations, including meeting agendas, documentation, room reservations, etc.).


• Track, consolidate and report the status of negotiations for each NOC, including minutes taking and meeting reports.


• Ensure that all documentation is up to date and accessible to the relevant IOC functions.

Legal Support and Reporting - in coordination with Paralegal:

• Customise and modify templates according to business terms and conditions and negotiation process 


• Prepare reports for the corresponding functions, i.e. NOC Relations, Hospitality & Ticketing, Finances. 


• Proof reading and formatting.

Contract Management - in coordination with Paralegal:

• Ensure proper contract management and that the corresponding reports are issued and communicated to the relevant IOC functions.


• Issue and coordinate mailings and correspondence to the NOCs of draft agreements, execution copies and executed copies as well as corresponding documents as required.


• Coordinate the signature process (NOC and internal) including tracking of agreements.


• Register agreements according to the document retention policy of the IOC.

Training, language and IT competences 

• Bachelor’s in marketing/Business administration or in any related field


• 3/5-years’ experience of providing high level support within an international organisation or multinational company 


• English mother tongue or bilingual English / French 


• Excellent drafting skills in English 


• Excellent Command of Word, Excel and PowerPoint.  


• Strong sense of service and results orientation.


• Autonomy and sense of priorities, with flexibility and high level of adaptability in a constantly evolving situation.


• Strong organisational skills with capacity of shifting priorities, demands and timelines.


• Responsive, efficient and highly motivated to perform tasks with speed, accuracy and attention to detail.


• Strong team spirit and ability to interact constructively with people at all levels and from diverse cultures.

 
 The International Olympic Committee is a not-for-profit independent organisation committed to building a better world through sport. By joining us, you become part of the Olympic Movement. You will have the opportunity to work in an international and flexible environment with people of more than 50 nationalities.