Administrative Assistant to Group Head of HR and HR team

Posted Date 2 days ago(5/18/2021 7:49 AM)

Job Code

DJOB

Country

Switzerland

Function

Organization and Human Resources

City

Zug

# of Openings

1

Overview

As the world’s global leader in innovative and sustainable building materials, LafargeHolcim is reinventing the way the world builds. Supported by a 70,000-strong global team spread across 70 markets and four industry segments, we are committed to shaping a greener, smarter and healthier world. 

Responsibilities

As we continue to bring more sustainable ways to build, we are looking for an Administrative Assistant to join our HR team. Someone who is enthusiastic about Human Resources, driven by passion and keen to grow, learn, develop and thrive in our high-performance culture.

 

• Optimize the business agenda based on the management cycle and the respective priorities of the Group Head of HR and the HR Team.


• Handle daily communication telephone calls, e-mails and mail and ensure follow up (ensure respective quality standards)


• Facilitate the on- and off boarding of team members


• Liaise with head-hunters for senior leadership recruitments and related fee payments


• Assist in the budget process, cost and budget control


• Establish and organize internal and external meetings, conference calls and video conferences and ensure proper preparation of documents/information and briefing of involved parties needed


• Support on administration and organisation of labour relation activities and European Works Council


• Organize and coordinate business trips including logistics, documents etc.


• Organize seminars including the logistics and ensure smooth and proper execution in person on site


• Participate in relevant meetings in order to coordinate and take minutes


• Support web portal activities including upload and maintenance of web pages


• Create/adapt presentations (ppt)


• Prepare management reports and ensure quality standards


• Manage documents (filing, formatting, distribution etc.)


• Ensure appropriate working environment (office supply, meeting room booking, refreshments, smooth running of office equipment etc.)


• Check/allocate invoices and handle expense reports


• Keep organization charts up to date


• Develop, adapt and improve organizational and administrative processes with the function/department, ensure compliance with already established processes and procedures 

Education/Qualifications

• Commercial education or other relevant degree


• Further education as Executive Assistant (Direktionsassistent/in) desired

Experience

• Sensitive to multiple foreign cultures and interact with people of different nationalities at all levels


• Highly effective time management, planning and organization skills and the ability to manage multiple tasks and set priorities


• Ability to drive tasks to completion


• Development strong customer focus


• Ability to anticipate needs of stakeholder

Knowledge & Skills

• Positive customer focus at all levels within the organization


• A strong personality who can operate effectively under tight deadlines and in a complex, multi-cultural environment with extremely demanding customers


• Strong attention to detail with quality outputs


• Sense of urgency, strong customer focus and ability to anticipate customers’ needs


• Ability to proactively act within own area of responsibility and willingness to take ownership of tasks in own scope of work


• Excellent communication skills, both written and oral


• Strong customer focus across all levels within the organization

Language Requirements

Fluent in German (native) & English (written & oral)

Options

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