The Ecole polytechnique fédérale de Lausanne (EPFL) is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of 16,000 people, including over 10,000 students and 3,500 researchers from 120 different countries.

Administrative Assistant (20%) – W/M

Your mission :

The Laboratory of Physics of Biological Systems (LPBS) is looking to hire an experienced individual who will provide administrative support to the laboratory.

Main duties and responsibilities include :

Support the Experimental Laboratory with:

• assistance with all administrative tasks such as personnel arrivals, renewal and departures,


• management of the different funds and grants according to their numerous specificities, including monthly monitoring of expenditures and creation of financial reports (salaries, purchase of equipment and reimbursement of the bills related to purchasing of construction materials, supplies), budget forecast, invoices, credit card expenses


• general administrative organization of the group’s activities, weekly presences and absences indication, travel information, holidays, miscellaneous activities,


• support on inventory/asset tracking and reporting, processing purchases


• supporting the arrangement of travel of the group


• organization of meetings, seminar for the group.


• ……..

Your profile :

• Capable on taking on multiple responsibilities, be multitasking, solid experience in bookkeeping and excellent expertise in Microsoft Office software (excel, word, powerpoint, outlook, etc.).


• Confident and precise with budget organization and accounting.


• Dynamic and proactive, with an exceptional sense of responsibility, excellent organizational skills and capable of working autonomously while ensuring successful teamwork.


• Ability to work with a diverse and multicultural group


• Fluent in English and French, additional languages are a plus.

The successful candidate will be capable of developing and executing an efficient operation in support of the activities of the Professor. We offer :

• Interdisciplinary and international working environment 


• Dynamic environement

Start date :

Mid April 2021 / date to be discussed Term of employment :

Fixed-term (CDD)Work rate :

20%Duration :

1 year contract with renewal Remark :

Only candidates who applied through EPFL website or our partner Jobup’s website will be considered.apply online