Key Responsibilities
Responsible for day to day Opex and Grants transactions (auditing and booking of invoices (OPEX and Grants), supervise and coordinate processing of travel expenses and ensure compliance with internal control procedures and regulations;
Ensure timely processing of Board Approved amounts and Grant Closure transactions to enable accurate reflection of Contingent Liabilities in the books of record
Ensure timely payment of OPEX and Grants transactions;
Analyze and reconcile vendor statements;
Monitor encumbrance accounting balances on Purchase Orders (for Grant and OPEX transactions);
Interact with and advice all internal and external customers’ on Financial Services transactions and processes (Opex and Grants), respond to queries and proactively resolve problems;
Liaise with staff members on Travel Expenses related matters;
Support Financial Services Supervisor in monthly and fiscal year-end close processes;
Implement and suggest improvements to resource tools to research and resolve accounting issues;
Contribute ideas for increasing the efficiency and effectiveness of the current purchase to pay process to streamline workflow through the system effectiveness maximization and communicate process improvements; conform to documentation of all departmental procedures;
May be asked to supervise the work of consultants;
Perform due-diligence and processing of supplier master data in line with the standard operating procedures.
Subject to change by the Executive Director at any time at their sole discretion.
Qualifications
Essential:
The work requires knowledge of accounting principles generally acquired through a bachelor's degree in Accounting, Business Administration or a directly related field.
Experience
Essential:
Demonstrated progressive experience in financial transaction processing and management (including relevant experience in an Accounts payable team) in a bilateral or multilateral aid agency, government department, industry, or a commercial or investment bank;
Knowledge of accepted accounting and financial practices ensuring compliance with internal control regulations
Ability to collaborate effectively and respect deadlines
Desirable:
Minimum 4 year demonstrated professional experience in a financial services function for transaction and compliance management
Grants Management disbursement processing experience, preferably in the health, social or financing sector would be an advantage as well as relevant experience in developing countries
Competencies
Languages:
An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.
Organizational Competencies:
Global Fund awareness and mind-set – Helicopter View
Service orientation – Service Oriented
Drive for results – Goal Oriented
Collaboration – Working with Others
Interaction – Oral & written communication skills
Adaptability – Openness to change
Functional Competencies:
Analytical: Understanding of analytical techniques related to assessment of quantitative and qualitative information. Level 2
Audit & Investigation: Knowledge of and attentiveness to any signs of ineffectiveness, fraud, corruption or abuse of human rights in the Global Fund’s operation, Level 1
Business: Understanding of the organisational and business mechanisms; operating knowledge of pragmatic and practical solutions that help translating ideas into specific plans, goals and KPIs within the Global Fund. Level 1
Due diligence: Ensuring an appropriate spend of money by means of making informed decisions and initiating actions only after investigating all facts, conditions, rules, laws, regulations, financial considerations, or any other such matters, Level 2
Finance: Knowledge/awareness of financial and accounting aspects related to the Global Fund’s services. Level 1
Multicultural understanding: Sensitivity to multicultural differences and general awareness of how they impact cooperation, ability to use it in cooperation with partners representing other cultures. Level 1
Operational policy: Knowledge of the Global Fund operational policies related to grant cycle. Level 2
Project Management: Knowledge of project management principles to effectively navigate change. Ability to structure and manage processes, plans, stakeholders, budgets and resources to achieve scope, quality, cost and time goals efficiently. Level 1
Technical Competencies:
Oracle 11i or 12 Accounts Payable / Bookkeeping
Microsoft Word Word-processing Software
Microsoft Excel Spreadsheet Software
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Job Posting End Date
09 March 2021