Secretary and Document Controller

Requisition ID

2021-82197

Work Location

CH-Visp

Department / Discipline

Document Management

Position Type

Agency / Contract

Market / Sector (Candidate Portal Searching)

Pharmaceuticals

Overview / Responsibilities

Wood is currently recruiting for a Secretary and Document Controller for an important project located in Switzerland.

 

Responsibilities:

• Manage field secretarial activities


• Organise secretarial services ensuring correspondence is distributed, referenced and filed correctly


• Type notes of meeting and letters making the relevant distribution


• Give assistance to the team as for as clerical work is concerned


• Provide site administration services to support the field office in execution of the contract


• Issue requisitions of office furniture, equipment and supplies, according to the needs, control their distribution and be responsible for the maintenance of the furniture and equipment


• Supervise the time recording of site personnel, including production of lateness and absentee reports


• If required, ensure and manage the safekeeping of the site cash float, and the disbursement of petty cash for minor site expenditure and expenses. Any disbursement requires prior authorisation in accordance with Company and site procedures


• Ensure that accounting functions are carried out according to the required procedures


• Receive,register and file of all drawings and engineering data


• Distribute documents within the construction management team and to subcontractors


• Assist in the preparation of field progress reports from a document availability point of view


• Maintain up to date files of procedures, standards, specifications, drawings, requisitions, vendor prints and other technical documentation and maintains up to date control records


• Obtain documents from the client archives where required and ensures proper distribution

Skills / Qualifications

• BSc or High School Degree


• Experience in the role in engineering companies preferably in pharma business


• Mother tongue / Fluent in German


• Fluent in English


• French language knowledge is a plus


• Eligible to work in Switzerland

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 45,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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