Job Detail

HR Admininistration and Social Security Specialist

HR Administration and Social Security Specialist -
Your next role?

As an HR Administration and Social Security Specialist, you will report to the HR Service Center Manager and you will be responsible of managing administration processes, in compliance with our practices and legal requirements. You will perform your activities in the area of social insurance, care management and work permits. In your daily work, you will provide information and support on all related processes to all partners, internally (employees, managers, HR CoE ) and externally (suppliers, authorities).

You will be based in Vernier and in this exciting role, your main responsibilities will be:

Social insurance : You will be the contact for questions related to social insurance topic. You will manage declarations and follow up of Maternity leave, IV and AVS and you will make sure that medical certificates are following our processes.  You will control them, inform managers, entry data in Time and Care Management Systems. In regards with the Accident and sickness item, you will be in charge of the end-to-end process; you will perform declaration, ensure the follow-up, work with insurance partners and control daily allowances. On a monthly basis, you will inform local payroll and Finance. For long-term absences, you will provide information to the relevant managers and calculate holidays reductions respecting our deadlines. Your will be in charge of the Care Management System and you will make sure it will be updated in collaboration with our external partner.

Care management: You will manage all individual cases linked with linked sickness and accident leaves together, end to end, involving multiple partners:

• Insurance partners : SUVA (accident) and AXA (sickness) and our medical service, including providing them with the required information, managing monthly coordination meetings with them;


• Managers: inform them, guide them through the different steps following our internal care management processes


• Employees : establish contact, provide them with all required information, guide them through all planned steps following our internal care management processes, including the role/requests of our insurance partners requests on their individual accident or sick leave


• HRM/HRBP : provide feedback on all on going cases with related action plan, guide them through the different steps following our internal care management processes and involve/guide them in the necessary exchanges with business managers.


• Ensure Follow up until employees returns to work or get transferred to social insurances instances

 

Work Permit : You will be responsible of managing all work permit requests for Givaudan Vernier site end to end (including language lessons requirements for employees dependents); You will investigate options if necessary, working with HR CoE or authorities to meet our needs; Your aim will be to ensure work permit request is submitted on time (business continuity) and you will follow up with authorities; Provide support to employees on the work permit request (data and documentation collection) will be an important part of the role. You will ensure successful employees transfer, including early contact with concerned employee-special focus on VIP; In your daily basis, you will maintain relationship with immigration authorities and with HR team. You will also inform and communicate of any law change related to immigration and present management plan option.

 

You?

Are you someone who wants to grow and shape your own world? Who need a new challenge and bring excellent contribution to company? Then come and join us - and impact your world.

 

Your successful profile includes:

 

• Swiss HR Certificate/Brevet (Swiss Brevet in Social security beneficial) with a solid experience in care management


• 2 or more years of experience in a similar position in an global company


• Solid knowledge in Swiss social security, long-term leave of absences management, including care management


• Priority setting and dealing with multiple team members


• Team approach to management and peers


• Sense of confidentiality


• Manage data (reports, Excel)


• Knowledge of HR system Sucessfactors, EC Payroll, SAP


• Fluent in English and French, German (ideally)


• Customer-focused, with an inclusive mindset and continuous improvement spirit

 

Our Benefits (for Vernier, Switzerland):

• Healthcare support


• Paid Time Off and family leave


• Retirement plan


• Sport and leisure clubs


• Company shop


• Staff restaurant


• Free car park

You are interested in this exciting challenge? We are looking forward to receiving your application! Please make sure you enclose your CV, Cover Letter, Diplomas and work certificates.

 

Your future employer?

 

Givaudan is the global leader in the creation of flavours and fragrances. In close collaboration with food, beverage, consumer product and fragrance partners, Givaudan develops tastes and scents that delight consumers the world over. With a passion to understand consumers' preferences and a relentless drive to innovate, Givaudan is at the forefront of creating flavours and fragrances that 'engage your senses'. The Company achieved sales of CHF 5.5 billion in 2018. Headquartered in Switzerland with local presence in over 145 locations, the company has almost 13,600 employees worldwide. Givaudan invites you to discover more at www.givaudan.com..