Job Detail

Department: Olympic Found. for Culture and Heritage
Location: Lausanne, Switzerland
Contract Type: Temporary
Activity Level: 80%
Entry Date: 01.03.2021
 
Mission

• Provide administrative support for the all OFCH units related to transport & logistics, travel & expenses, procurement & contract as well as provide expertise with specific tools and other consolidated tasks

 
Main responsibilities

• Support administrative activities for the transport and logistics, ensure follow up and propose corrective actions to ensure the best services


• Manage travel and expenses for the OFCH units and ensure policies are followed


• Manage procurement and contract life cycle tasks by using corporate tools like Core, Ariba, P2P, ECM


• Provide expertise by using specific tools like Visio for processes or like PowerPoint for presentation


• Support the OFCH management with other specific consolidated tasks, as correspondence drafted, meeting preparation, room booking, meeting report, visitors organisation, KPls.

 
Training, language and IT competences 

• Five years’ experience in an administrative assistant position within an international environment


• Commercial CFC or Federal Diploma of Vocational Education and Training


• Autonomy and sense of priorities, with flexibility and ability to deal with the unexpected.


• Strong organisational skills with capacity to consistently meet deadlines.


• Highly proactive, responsive, efficient and highly motivated to perform tasks with speed, accuracy and attention to detail.


• Strong team spirit and ability to interact constructively with people at all levels and from diverse cultures


• Excellent writing skills


• Excellent communicator and proven interpersonal skills.


• Comfortable working in a team-focused environment, including information sharing and best practices


• Excellent command of the corporate tools and compliance with related internal user rules (SharePoint, Outlook, Concur, SAP etc.)


• Fluency in English or French, with excellent command of the other language.

 
 
The International Olympic Committee is a not-for-profit independent organisation committed to building a better world through sport. By joining us, you become part of the Olympic Movement. You will have the opportunity to work in an international and flexible environment with people of more than 50 nationalities.