| Posting Title: | PROGRAMME MANAGEMENT OFFICER, P3 |
| Job Code Title: | PROGRAMME MANAGEMENT OFFICER |
| Department/Office: | United Nations Environment Programme |
| Duty Station: | GENEVA |
| Posting Period: | 30 December 2019 - 16 February 2020 |
| Job Opening Number: | 19-Programme Management-UNEP-127661-R-Geneva (X) |
| Staffing Exercise | N/A |
The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in the Executive Office (EO) and the Conferences and Information Services Branch (CISB) of the Secretariat of the Basel, Rotterdam and Stockholm Convention (BRS), in Geneva. The Executive Office is responsible for the leadership and the executive direction of the Secretariat. It manages the overall functioning of the Secretariat and oversees and monitors the delivery of services to parties to the three conventions. The Conferences and Information Services Branch is responsible for the provision of conference services, information technology, knowledge management, public awareness and outreach and media relations. Ensuring access to information and facilitating information exchange amongst stakeholders is also the responsibility of the branch. This is accomplished by collecting, processing and repackaging information and producing information products for dissemination to different target audiences. As a cross cutting activity, it is done jointly with other branches of the Secretariat and includes the development and maintenance of the Joint Clearing House Mechanism, the conventions’ websites and associated information systems and databases as well as establishing information exchange partnerships and collaboration programmes with Parties, regional centres and other UN bodies and relevant institutions.The Programme Officer will report to the Senior Policy and Strategy Advisor and the Chief of the Conferences and Information Services Branch.
Within limits of delegated authority the Programme Officer will be responsible for the updating and quality control of the BRS website and its Clearing House Mechanism, and the preparation of briefings, PowerPoint presentations and speeches for the Executive Office while undertaking the following duties:
• Contributes substantively to the development of assigned programmes and projects based on the relevant work programmes of the three conventions; coordinates, elaborates, monitors and evaluates programme/project implementation; may serve as team leader/coordinator on crosscutting components within the broader programme/project
•Reviews relevant outputs and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties and other stakeholders; identifies and tracks follow-up actions; arranges for completion of projects and ensure all outputs are finalized and made available, including quality control and quality assurance.
•Performs consulting assignments, upon request, with parties, intergovernmental bodies, and international organizations, secretariats of other multilateral environmental agreements and other stakeholders, as appropriate, with the aim of assisting in the implementation of the three conventions.
•Coordinates and participates in the organization of meetings of the Conference of the Parties, their subsidiary bodies and other meetings; provides substantive input through the preparation of documents, presentations and other activities; coordinates inter-sessional work of the COP and their bureau including follow up on decisions and related actions.
•Researches, analyzes and presents information gathered from diverse sources, including information quality control and quality assurance
•Contributes to the development of organizational polices through review and analysis of relevant issues and trends, preparation of impact evaluations and equivalent studies, etc.
•Undertakes survey initiatives; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions and/or follow-up actions.
•Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, information packages and briefings for the Executive Office.
•Undertakes outreach activities upon request; conduct training workshops, seminars, etc.; make presentations on assigned topics/activities; engages and provides guidance to experts and consultants.
•Participates in or leads field missions, including provision of guidance to government officials and other stakeholders, as appropriate, and drafting mission reports.
•Performs other duties as required.
Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection and data quality control. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Advanced university degree (Master’s degree or equivalent) in physical or environmental sciences, information technology, information management, international affairs, management or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work ExperienceA minimum of five years of progressively responsible experience in project or programme management, administration or related area is required.
Experience in data collection and data quality control or related area is required.
Experience in writing and summarizing /aggregating information in packages for different audiences, is an advantage.
Fluency in English, (both oral and written) is required; knowledge of French and Spanish is an asset. Knowledge of another UN official language is an advantage.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special NoticeInitial appointment against this post is for a period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.
Pursuant to section 7.11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.
Good writing skills and ability to summarize /aggregate information in packages for different audiences as well as attention to detail are desirable skills.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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