Events SpecialistJob category
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Location GenevaApply Now EVENTS SPECIALIST(Temporary for 8 months, February – September 2020) The World Economic Forum, committed to improving the state of the world, is the International Organization for Public-Private Cooperation. The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas. Why we are recruitingThe Events Management team is responsible for the management of resources and planning for the excellent delivery of Forum events. From creating the budget, managing deadlines, consolidating participant admission policy, assigning session rooms, coordinating technical requirements, allocating interpreters and conducting debriefing process, the team aims to foster best practices across all Forum events worldwide. The team is looking for a maternity cover for one of its members. Reporting lines and interactionsAs an Events Specialist, you will work under the guidance of Rachel Cameron, Event Management Manager. Breakdown of main responsibilities• 50% events planning and logistics• 30% Data collection and analysis• 20% project management This position will require travel and the candidate should be available to travel for up to four weeks during the temporary contract. The successful candidate will be assessed on• Launching the process for community sessions (private, invitation-only meetings organized by internal Forum communities and teams) as per the meeting strategy• Preparing documents to review all community sessions submitted and sharing the statistics with the core team in preparation for the Alignment Meeting (a meeting where all sessions are reviewed and aligned with the topics of the public programme for the event)• Alignment meeting: facilitation and guidance through each of the sessions, allowing for the different internal team representatives to support on why the community sessions should be approved• Providing status update statistics on a weekly basis to the core team• Managing day-to-day updates on logistics from the individual teams• Holding in-person budget meetings with each team for their sessions• Reviewing session set-ups onsite with teams and managing last-minute changes• Providing post-event data statistics to core team• Analysing catering costs, technical equipment, room rentals, etc. Preferred requirements and experience• University education with an undergraduate degree, or equivalent in hotel management• 2-3 years of experience in event management and operations logistics in a multicultural environment• Fluent in English and French; knowledge of additional languages is a plus• Team player with excellent organizational, planning and communication skills (verbal and written), able to work independently when needed• Ease with implementing institutional processes• Very good command of Microsoft Office applications (Word, Excel, PowerPoint and database management)• Ability to coordinate different projects at the same time • Strong analytical skills with the ability to collect, organise, analyse and disseminate event data. Why work at the ForumWe believe that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas and driving collective action. Join us and become a driver for positive change.BackShareApply Now
