Job Detail

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Business Unit STREAM (Travel Retail, Export, B2B & Spa).
Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports for 4 directors.
To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

MAIN RESPONSABILITIES:

• Act as the point of contact among executives, employees, clients and other external partners;


• Manage information flow in a timely and accurate manner;


• Manage executives’ calendars and set up meetings;


• Make travel and accommodation arrangements;


• Rack daily expenses and prepare monthly reports;


• Take minutes during meetings;


• Organize events of the departments and manage budgets;


• Integrate and train the new members to the administrative tools.

PROFILE:

• Work experience as an Executive Assistant, Personal Assistant or similar role in an international environment;


• Fluent in French & English;


• Excellent MS Office knowledge;


• Excellent organizational and time management skills;


• Excellent verbal and written communications skills;


• High level of autonomy with excellent interpersonal skills and a demonstrated ability to work collaboratively with multiple stakeholders;


• Discretion and confidentiality.

STARTING DATE: asap

REPORTING LINE: Managing Director STREAM