Our customer, a pharmaceutical company based in Basel, needs reinforcement. For a temporary employment (duration: 1 year) we are looking for an
Administrative Expert, 50-100%
Aufgaben
Managing calendar of superior, complex appointment and deadline coordination
Follow-up with corporate yearly meeting schedules from Group Finance & Corporate HR
Collaborate with Finance Leadership Team Offices and Leadership Team Members
Screening emails, managing incoming calls and multiple queries with a professional approach
Meetings preparation – incl. TCs, VCs, Halo VC, Town Halls, off-sites, cross-divisional and global, preparing pre-read materials
Data base administration and Reporting
Making travel arrangements, visa request, expenses claims
Responsible for tracking of expenses, purchasing – Collaborating and deputizing with HR NI team assistants
Working closely with the Group CFO Assistant – Overall support/interface for the HR Group Finance team
HR support on Group Finance Level
Support executive staffing: arrange executive interview schedules with candidates including re-spective travel arrangements, attending them during their visit on the Campus
Coordination of Executive Assessments and Background checks with external providers
Acts as a coordinator with Assistants of divisional Finance HR Heads and CFOs
Talent Management o Support with annual Group Finance OTR: coordination of cross-divisional global scheduling o Coordinating, cross-divisional TTS – Support for Quarterly EFTEX (Executive Finance Talent Exchange)
Coordinator for CFO Mentoring program organization & related Assessments – Support with CCFO Review
Support on Special Projects
Anforderungen
MUST: Novartis and/or Roche experience
Good presence in interacting with Senior Executives (e.g. ECN level) & international external business partners and good interaction / build strong network with Group Finance assistants
Handling of Administrative Projects: Establishes and maintains good working relationship with internal service functions. Actively contributes to the local HR network as a team player.
