Responsibilities:•Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence);•Provide scheduling support to multiple individuals (appointment, calendar and meeting management);•Complete administrative processes (time and expense reports);•Prepare domestic and travel logistics (itineraries, visas, etc.);•Coordinate internal and external meetings/activities (i.e.
facility reservation and set-up, hotel accommodations, catering, etc.);•Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);•Address problems and troubleshoot with internal and external stakeholders;•Handle special projects with demanding deadlines;•Front desk reception back-up (answering phones, greeting visitors, handling deliveries);•Hours are 9:00 am – 5:30 pm.Qualifications:•A-level completion required; post-secondary education or Bachelor’s degree preferred;•At least 3 years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment;•Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;•Strong oral and written communication skills;•Professional appearance and demeanor with ability to exercise good judgment and discretion;•Attention to detail, dependability/punctuality;•Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;•Experience working both independently and with a team in a demanding environment;
