Job Detail

Country:Switzerland                                            Job Function: Administrative

State / Province:Switzerland                                Position Type: Full time

City / Location:Lucerne                                   Brand: adidas

Relocation:No

Somewhere, in one of our workshops right now, the future is taking shape. We are constantly working to redefine the way clothing and footwear transforms the pitch, court or course. This is what drives us: the feeling of discovery and the urge to innovate. When we create a product that makes our hearts beat faster, we know we’re onto something.

If this sounds inspiring, you might be one of us: Someone who loves to create the present, as well as shape the future. There’s a reason adidas has been at the forefront of defining sport for more than 60 years: We never stand still. Everyday, we work to improve everything we create.

At adidas, interesting, amazing and inspiring aren’t just ideas. They are what we do every single day.

Purpose & Overall Relevance for the Organization:

Provide administrative support to the (Senior) Vice President and his/her department to ensure efficient management and running of the function on a day to day level.

Key Responsibilities:

• Take charge of all kind of correspondence independently, to ensure timely and accurate response


• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material


• Maintain and update department files, records, (organizational) charts, subscriptions and publications


• Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts


• Create announcements and newsletters


• Create presentations


• Schedule internal and external meetings/conferences


• Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures


• Complete travel expense reports


• Handle the department cost-center on at the respective level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions


• Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date


• Proactively/ independently carry out special projects and assignments


• Assist in and coordinate projects and assignments as requested/directed (please give examples)


• Take over administrative and coordinative tasks of department members as requested


• Handle assigned operational tasks of respective department under supervision
  
   

Key Relationships:

• SCM EU team in Lucerne


• HR Lucerne


• Peers and stakeholders of SVP SCM EU


• Supporting functions: Travel, Facilities, etc

Knowledge, Skills and Abilities:

• An excellent service minded and can-do attitude.


• Pro-active E2E thinking, understanding dependencies and preferences


• Very good language skills, particularly in English both written and spoken


• Strong communication skills, especially throughout all hierarchy levels


• High level of service orientation in dealing with internal and external stakeholders/customers


• Outstanding organizational skills


• First project management experience preferred


• Excellent PC software skills


• Excellent knowledge on new media & applications
  
   

Requisite Education and Experience / Minimum Qualifications:

 

• Bachelor degree in Business or Communication, or any other related education field


• 2+ years of relevant work experience, ideally in a dynamic and diverse work environment
  
   
  
   

Posting Notes: Lucerne || Switzerland  || Switzerland  || || adidas || Europe, Middle East & Africa ||