Junior Administrative Assistant (Legal & IP)

Stimulating. Motivating. Challenging.

The Kudelski Group is a world leader in digital security. Its technologies are used in a wide range of services and applications requiring access control and rights management to secure the revenues of content owners and service providers for digital television. The Group also offers cyber security solutions and services focused on helping companies assess risks and vulnerabilities and protect their data and systems. And finally it is a technology leader in the area of access control and management of people or vehicles to sites and events.

Location: Cheseaux, Switzerland

Mission

To provide administrative assistance for the Legal and IP Department, including support for the globally based team.

Responsibilities

• Coordinate the invoice workflow and interface between the accounting/finance department and outside vendors: tracking of invoices, budget reporting, follow up, etc.


• Ensure legal documents are processed in a timely and efficient manner complying with the company’s quality requirements, guidelines, and patent offices’ regulations and deadlines. Secure signatures on various documents, such as power of attorney forms, assignments, declarations.


• Provide ongoing administrative and clerical support to the globally based Legal and IP Department.


• Organize and maintain various department files and archives (both physical and electronic), including contract filing and updating of databases.

Requirements / Profile

• Commercial Apprenticeship (CFC)


• Good oral and written communications skills. Professional demeanor, highly focused attention to detail, integrity and passion for work, must desire to learn and gain new experience in a dynamic team environment.


• Task-oriented with excellent sense of prioritization, highly organized with the ability to manage and coordinate multiple tasks and projects, ability to work individually on a project and on multiple projects concurrently.


• Team player with the ability to interact with all levels of the organization in a highly professional way.


• Self-motivated, and results oriented.


• Complete discretion and ability to work with confidential information.


• Decisive and able to exercise independent judgment and assimilate information quickly.


• Proficiency in Microsoft Office Suite, particularly Excel, and ability to learn a variety of software tools.


• Fluent French and strong English language skills are essential.

 

Reference: 11151

Publication Date: 18-07-2019

Stimulating. Motivating. Challenging.

The Kudelski Group is a world leader in digital security. Its technologies are used in a wide range of services and applications requiring access control and rights management to secure the revenues of content owners and service providers for digital television. The Group also offers cyber security solutions and services focused on helping companies assess risks and vulnerabilities and protect their data and systems. And finally it is a technology leader in the area of access control and management of people or vehicles to sites and events.

Location: Cheseaux, Switzerland

Mission

To provide administrative assistance for the Legal and IP Department, including support for the globally based team.

Responsibilities

• Coordinate the invoice workflow and interface between the accounting/finance department and outside vendors: tracking of invoices, budget reporting, follow up, etc.


• Ensure legal documents are processed in a timely and efficient manner complying with the company’s quality requirements, guidelines, and patent offices’ regulations and deadlines. Secure signatures on various documents, such as power of attorney forms, assignments, declarations.


• Provide ongoing administrative and clerical support to the globally based Legal and IP Department.


• Organize and maintain various department files and archives (both physical and electronic), including contract filing and updating of databases.

Requirements / Profile

• Commercial Apprenticeship (CFC)


• Good oral and written communications skills. Professional demeanor, highly focused attention to detail, integrity and passion for work, must desire to learn and gain new experience in a dynamic team environment.


• Task-oriented with excellent sense of prioritization, highly organized with the ability to manage and coordinate multiple tasks and projects, ability to work individually on a project and on multiple projects concurrently.


• Team player with the ability to interact with all levels of the organization in a highly professional way.


• Self-motivated, and results oriented.


• Complete discretion and ability to work with confidential information.


• Decisive and able to exercise independent judgment and assimilate information quickly.


• Proficiency in Microsoft Office Suite, particularly Excel, and ability to learn a variety of software tools.


• Fluent French and strong English language skills are essential.

 

Reference: 11151

Publication Date: 18-07-2019