Job Description
The person in this role must be able to interact with stakeholders at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful and efficient. This position requires a professional demeanor, sense of urgency, results-focus, and the ability, to keep sensitive material and conversations strictly confidential.
Digital capabilities and agility are critical for this role and the person must show excellent proficiency with Microsoft Office 365 and collaborative work in cloud-based services. Native or C2 Proficient level of English, excellent written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
Responsibilities
• Calendar and meeting management: ensures appropriate time management (schedules prep time for important meetings, time to read emails, etc.); schedule and arrange meetings
• General administrative support
• Track and follow up on projects
• Edit and prepare presentations and other materials
• Maintain working knowledge of relevant Biogen policies and procedures and be prepared to provide information in this regard as required
• Manage expense reporting; frequently prepares and submits complex expense reports
• Budget Management: provides monthly update and tracking reports
• Logistic support, coordination and set up of meetings, events, off sites, etc. Managing the process from startup, arranging location and necessary equipment prepare agenda and relevant information, take minutes and other relevant tasks.
Qualifications
• Minimum of 5 years’ experience in executive assistant role, and minimum 10 years’ experience in administrative support functions
• Excellent interpersonal skills
• Excellent proficiency with Windows, Microsoft Office 365, cloud-based services, collaborative work online, databases etc.
• Expert verbal and written communication skills; highly polished and articulate
• Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast-paced environment
• Ability to exercise sound judgment and determine priorities Expert organizational skills with a demonstrated ability to work in an accurate manner
• Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact
• Demonstrated experience in execution and accountability for project coordination
• High level of proficiency with expense reporting, etc.
• Experience supporting multiple people and projects simultaneously is preferred
• Native or C2 Proficient level of English is required; German and/or any additional European language is an asset
Education
• Tertiary qualifications or similar background
*LI-EU3