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Receptionist

Lausanne, Vaud, Switzerland · HR - Facilities

Description

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office


• Direct visitors to the appropriate person and office


• Answer, screen and forward incoming phone calls


• Liaise with Office Admins to assure all VIP guests are received appropriately


• Support Office Management in office wide events


• Ensure reception area is tidy and presentable


• Provide basic and accurate information in-person and via phone/email


• Receive, sort and distribute daily mail/deliveries


• Complete office wide shipping for editors and conferences


• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)


• Order front office supplies and keep inventory of stock


• Update calendars and schedule meetings


• Keep updated records of office expenses and costs


• Perform other clerical receptionist duties such as filing, photocopying and scanning.

Requirements

• Bilingual English and French


• Proficiency in Microsoft Office Suite and Google


• Hands-on experience with office equipment (e.g. computers and printers)


• Professional attitude and appearance


• Solid written and verbal communication skills


• Ability to be resourceful and proactive when issues arise


• Excellent organizational skills


• Multitasking and time-management skills, with the ability to prioritize tasks


• Customer service attitude

Application Process

Your application should include:

• A cover letter and resume (as DOC or PDF)


• The indication of your earliest availability


• Application deadline:July 17th, 2019
  
  
  
  • We will only be contacting successful candidates after the position closes.