Job ID270231BRPosition TitleP2P AP Resolutions & Payment SpecialistApply to Job
Job Description
The P2P AP Resolutions team is the Accounts Payable exception handling team, performing closing activities as well as payment runs. The Accounts Payable Resolutions Specialist investigates and follows through AP documents that have either entered in a deviation status or are classified as aged/overdue or in dispute. He/she makes tactical use of strong accounts payable, systems and processes knowledge to proactively address toward suppliers and business users the resolution of such cases until final resolution is achieved. This role prepares Balance sheet reconciliation and driving resolution of GR/IR, aged cases, and open items. This role requires a self-driven, resilient and motivated individual, with strong communication skills / intellectual curiosity and deep knowledge of Accounts Payable processes.
Performance Management and Service Delivery
• Provide services at expected levels with a clear customer service approach
• Act as key account Manager for specific suppliers to ensure clean books and to avoid issue escalation
• Manage day-to-day activities and co-ordination with the team and diverse stakeholders
• Timely resolution of invoices which have a price and quantity deviations and follow-ups including debit balances and supplier reconciliations; ensures no aged blocked items
• Management of Direct Debit accounts, missing invoices, clearing, no aged items • Proposal of write-offs for aged items
• Execution of weekly payment run for all countries in scope
• T&E payment run as part of AP payments
• Review of manual payments incl. Back-up documentation, bank data and MAL
• Clearing of payments, transit accounts etc.
• Drives month end closing process and regular investigations during the month
• Performs account reconciliation/BSR and related compliance controls (aging, GR/IR, debit balances, direct debit) Oversight of Goods Receipt / Invoice Receipt and timely clearing of GRIR account
• Initiates re-classes e.g. prepaid account, debit balances
• Resolution of blocked items on a regular basis
• Provides services at expected levels with a clear customer service approach, acting as first level support for Accounts Payable systems such as Basware and VIM
• Supporting VMD team, raising requests for VMD updates in SIM
• SPOC for contacts to suppliers and RTV process in Basware/SAP Opex
• Act as 1st level support - Covers phones from 8.00-17.00 from Mon-Fri
• 1st level support for any enterprise asset in scope of the EU FSC (VIM, Basware IP)
• Initiate invoice processing corrections according to stakeholder input $
• Support the trainings and knowledge base of the P2P team
• Support continuous improvement of services in quality and effectiveness Compliance
• Ensure all processes, policies and procedures are clearly defined, fully documented, in line with standards and consistent with best practices
• Ensure compliance with Accounting Manual, Financial Controls Manual and regulatory requirements
• Timely performance of Alcon internal controls relevant to Resolution
• Ensure application of agreed control procedures People
• Interact proactively with all functional areas of the EU FSC
Minimum requirements
• Degree in finance and/or accounting or relevant experience
• Lean / Six Sigma Certified preferred
•English (written and spoken) plus 2-3 EU relevant languages, German, French, Italian, Spanish/Portuguese.
• 3-5 years in account payable department (preferably shared services)
• In-depth knowledge of P2P processes and system solutions (e.g. invoice processing)
• Microsoft Office suite (Word, Excel, PowerPoint, Access, Outlook)
• Demonstrated ability to work effectively in a multi-national, matrix organization
• Detail oriented, professional attitude, reliable
• SAP knowledge preferable (FI/MM)
• Demonstrated ability to work effectively in a multi-national, matrix organization
• Customer service orientation, professional attitude, reliableDivisionALCONBusiness UnitNON-NVS AL FINANCE & CONTROLLocationSwitzerlandSiteFribourgCompany/Legal EntityALCON PH LTD CHEFunctional AreaAudit & FinanceJob TypeFull TimeEmployment TypeRegular
