JTI is a leading international tobacco company with operations in more than 120 countries. We’re the global owner of world-renowned brands such as Winston, the number two cigarette brand in the world, and Camel (outside the US). Our global brands also include Mevius, LD and Natural American Spirit, and we manufacture the internationally recognized Logic e-cigarette brand and Ploom Tech, a major brand in the heated tobacco category.
Headquartered in Geneva, Switzerland, we employ over 40’000 people across the globe. We were recently awarded Global Top Employer for the fourth consecutive year with regional Top Employer Certification in Europe #1, Asia #1, North America #1, Africa #2 and Middle East #3. This is recognition of our outstanding talent strategy, energizing culture and commitment to learning and development. Our Geneva HQ is Equal Salary Certified.
We are a member of the Japan Tobacco Group of Companies. For more information visit www.jti.com.
The position exists to support the HQ HR Manager/Directors with the various administrative activities within the HR HQ department.
This is a temporary mission, effective April 01, 2019 for 1 year.
The successful candidate will be taking care of the following scope:
Recruitment of temporary positions :
Post open position towards agencies and/or other sources upon request
Pre-screen and select candidates with the line Manager
Organize and participate to interviews
Support the on boarding of selected candidate (salary proposal, onboarding documents follow up, etc.)
Follow up temporary life cycle with the external agency (salary, contract ,leaves, departure) and the line manager
Write work certificate ( includes collect manager(s) input and seach of employee history)
Recruitment support to HR Managers:
Post open positions
Organize interviews for HR Managers
Send to all candidates a confirmation note and the PI form
Initiate and manage all candidates expenses' reimbursement (Vendor Creation and expenses reports submission to Finance)
Support in the contract preparation and ad hoc documents ( various contracts, STA cost calculation, IA extension form, etc.)
Replace the HR Manager for interviews and/or recruitment when requested (from job posting to the contract edition)
Administrative tasks:
Establish work certificates
Manage PO/PR requests for HQ HR department
Review and coordinate visa letter signatures for the Geneva office (travel in and out)
Establish various attestations and salary increase letter upon request
Handle vacation approval reminders to line managers on a monthly basic
Update Finance org. charts on a monthly basis
Send negative replies to spontaneous applicants
Follow up of undelivered mail for Geneva office
Prepare welcome kits for Geneva HQ HR department
Post announcement for Geneva on intranet
Follow up on IPhone and various IT devices:
Maintain Excel tracking list of IT devices (for transfers out and departures)
Monthly meeting with IT department to track devices that need to be returned
Follow up of missing devices with RH Managers
Participate in various HR projects and others requests from HQ HR Managers and Directors.
Requirements:
Commercial or HR diploma
First experience within HR function in FMCG company
Experience in recruitment would be a plus
English & French fluency
Excellent MS office knowledge
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