Event Management SpecialistJob category Permanent EmployeeGroup Global ProgrammingLocation GenevaApply Now EVENT MANAGEMENT SPECIALIST The World Economic Forum, committed to improving the state of the world, is the International Organization for Public-Private Cooperation. The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas. Why we are recruiting The Events team coordinates all World Economic Forum meetings worldwide, including programme evolution, as well as all meeting-related activities and processes to ensure successful outcomes. Reporting lines and interactions The Event Specialist will be part of the Regional and Community Meetings Team within the broader Global Programming Group. They will work on Level 2 and 3 events, which include regional meetings, roundtables, workshops, small meetings and community meetings. Breakdown of main responsibilities • Coordinate and conduct site visits• Establish staff admission policy for each meeting; manage quotas, collaboration and communication with internal teams across the Forum• Coordinate logistical arrangements within budget for staff travelling to meetings in collaboration with the internal team in charge of travel booking• Coordinate all aspects of the Forum constituents’ participation in meetings, including communication and invitation strategy, admission policy, invitations, registration as well as all event-related documents• Plan and coordinate internal meetings (kick-off, weekly operations meetings, core team meetings)• Design programme grids in collaboration with the Global Programming team• Coordinate the interpretation resources needed for sessions (with external providers)• Coordinate session room logistics (including technical requests, catering, room set-up) internally and externally with PublicisLive, the Forum’s operations and production provider• Prepare post-event data analysis and organize the event debrief with core team Preferred requirements and experience • Undergraduate degree or equivalent in hotel management• 5 years of experience in event management and operations logistics in a multicultural environment• Team player with excellent organizational, planning and communication skills (verbal and written), able to work independently when needed• Fluent in English and French; knowledge of additional languages is a plus• Ease with implementing institutional processes• Very good command of Microsoft Office applications (Word, Excel, PowerPoint and database management)• Ability to coordinate different projects at the same time• Strong analytical skills with the ability to collect, organize, analyse and disseminate event data. Why work at the Forum We believe that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and co-operation, shaping mindsets and agendas and driving collective action. Join us and become a driver for positive change.BackShareApply Now
