RUAG Space is part of the international RUAG group which is active in the fields of Aerospace and Defence and employs more than 9,000 employees worldwide. We are Europe's largest, independent supplier to the aerospace industry. In Switzerland, Sweden, Austria, Finland, Germany and in the USA we develop, produce and test subsystems and components for Space applications. Heritage, flexibility and outstanding reliability make RUAG Space the partner of choice for producers of satellites and the launch services industry all over the world.Apply nowWe are seeking a high-performing executive assistant reporting directly to the Vice President Marketing & Sales of the RUAG Space division and working in a team with senior Business Development and Marketing & Sales directors. The executive assistant also supports the Vice President HR on administrative tasks.
Your responsibilities
Proficiently support the Vice President Marketing & Sales and the Vice President Human Resources in their roles in the RUAG Space division management
Manage calendar, meeting and travel schedules, prioritize and arrange appointments interfacing with executive-level offices at customers, partners, and RUAG group
Plan and book business travel (mainly Europe and US), prepare expense reports
Consolidate monthly reports for M&S and HR from team inputs, provide assistance in preparation of reports and presentation documents
Manage and keep up to date filing system with division-level management documents
Track actions for yearly management process on division level (strategy, budget, personnel)
Plan and manage logistics for team workshops
Review and manage Email correspondence, prioritize actions and propose disposition of requests, prepare answers, also on behalf of the VP Marketing & Sales
Follow-up on actions of M&S leadership team
Manage and keep up-to-date customer presentations in coordination with Communications
Approve procurements up to specified amount
Plan budget and perform cost control for management cost center
Your profile
Bachelor degree in Business Administration or equivalent, enthusiasm for high-tech products
Extensive experience in similar function in international industrial company with direct interface to customer, 3-5 years in a similar position
Fluent business English and German (written and oral), ideally acquired in the country, French and/or Swedish beneficial
Well-versed in navigating large company hierarchies, experienced in inter-cultural communication (Europe, USA)
Friendly and cooperative manner, also in stressful situations, reliable and discreet
Quick comprehension of complex situations, high level of flexibility, adaptable to changing requirements
Expert user of MS Office (Outlook, PowerPoint, Excel, Word), solid experience with MS SharePoint and SAP
Good understanding of operational processes (budget planning, procurement, cost center management)
